Thursday, May 7, 2009

Keeping mail organized

Mail tend to pile up over the course of a week. The weekly ads, credit card offers, catalogues and other junk mail gets mixed in with bills and mail you actually like to receive.

Having a mail organizing system set up keeps the mail from taking over your counter or desktop. You won't lose bills and forget to pay them.

I have a simple system for organizing my mail. You can get an inexpensive caddy that will hopefully help you keep organized. If you don't have time to go through your mail each day then you first need an inbox. This is the mail that needs to be sorted. When you do have time, sort your mail into separate piles: junk mail, junk mail to be shredded, bills, catalogues/magazines to save, and misc. (other mail you want to file or keep). The junk mail can be immediately thrown away (preferrably in the recycle bin). I like to keep my shredder near my mail station. That way I can immediately shred credit card offers and other mail with personal information. Bills and other mail can be placed in the caddy into separate compartments. I keep one compartment for mail that needs to be filed away in my filing cabinet. I have a rule, when the compartment is full I go and file the paperwork. That way it never becomes overwhelming.
If you have a caddy with enough compartments you can also keep office supplies like scissors, paper clips, and scotch tape handy. I like to keep a calculator nearby as well.

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